Columbia Group General Privacy Notice (“Notice”)
UPDATED: 2/February/2026
It applies to any Customers, Prospective Customers, Vendors, Prospective Vendors, Local Authority Inspectors, Business Partners, Prospective Seafarers and any Company Website Visitors of whom we process personal data.[IG2.1][MB2.2]
It describes how we collect, handle, and process your personal data.
This notice is layered. So, if you wish, you can easily select any processing activity to see what to expect us to do with your personal data.
Columbia Shipmanagement (St. Petersburg) Ltd. (CSM SPB) is the controller for the personal data that is processed through this website. You can contact CSM SPB in a number of ways, which are set out below:
Columbia Shipmanagement (St. Petersburg) Ltd.
Address: Obvodny Kanal, 93A, Business Centre “Neptun”, 191119, Russian Federation
Phone: columbia@csmru.com
If you wish to contact the Data Protection Officer of CSM SPB in relation to the processing of your personal data by CSM SPB, you can do so in a number of ways, which are set out below:
Name: A. Nikitin
Address: 93A Obvodny Canal Embankment, Saint Petersburg, Russia 191119 | Office 5/4, 5th floor
Phone: +7 812 3202616
Email: a.nikitin@csmru.com
Communication
Data Subject
This section applies to the personal data of Customers, Prospective Customers, Vendors, Prospective Vendors, Local Authority Inspectors, Port Agents, Vessel Flag Inspectors, and Business Partners.
Purpose of Processing
Where you provide us or we are provided with your personal data, we shall process them for communication purposes only.
Categories of personal data
This includes your personal identification details, contact information and employment information.
Legal Basis
The legal basis we rely on to process your personal data is GDPR Article 6(1)(f). This allows us to process personal data when it is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.
If legitimate interest, it must be identified
The legitimate interest pursued by us is the direct marketing of our services.
PD required by law (statutory) or by contract or necessary to enter into a contract and the possible consequences of failure to provide same
If necessary personal data is not provided, we shall not be able to conduct the required direct marketing and approach new business opportunities.
Recipients
There are no recipients of your personal data for these purposes.
Retention Period
We shall store such personal data for ten (10) years following the termination of our collaboration.
Data Subject
This section applies to the personal data of Company website visitors.
Purpose of Processing
Where you provide us or we are provided with your personal data, we shall process them for cookie management purposes only.
Categories of personal data
This includes your browsing information.
Legal Basis
The legal basis we rely on to process your personal data for necessary cookies is GDPR Article 6(1)(f). This allows us to process personal data when it is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.
The legal basis we rely on to process your personal data for non-necessary cookies is GDPR Article 6(1)(a). This allows us to process personal data when the data subject has given consent, subject to the applicable conditions, to the processing of his or her personal data for the specified purposes.
If legitimate interest, it must be identified
The legitimate interest pursued by us is maintaining the integrity of our IT systems and the continuity of our business.
PD required by law (statutory) or by contract or necessary to enter into a contract and the possible consequences of failure to provide same
If necessary personal data is not provided, allowing us to conduct the required cookie management, we shall not be able to track visitor behaviour, maintain the integrity of our IT systems, maintain the continuity of our business and measure site performance.
Recipients
There are no recipients of your personal data for these purposes.
Retention Period
We will store such personal data for the periods below depending on the type of cookie as from the Cookies’ activation:
Data Subject Rights
We shall respond without undue delay to requests made by Data Subjects to exercise their rights in relation to the personal data we process.
Under certain circumstances, data subjects have certain rights, including:
Access
Data subjects have the right to obtain the following from the Company:
Rectification
Where personal data is inaccurate, data subjects have the right to request that it be corrected and incomplete personal data be completed based on information they may provide.
Erasure
The right to erasure is also known as “the right to be forgotten.” It applies only in certain circumstances.
Restriction on Processing
Data subjects may request from the Company the restriction of processing of their personal data.
Object to Processing
Data subjects have the right to object to the processing of their personal data in some circumstances. However, data subjects have the absolute right to object to the processing of their personal data for direct marketing purposes.
Portability
Under certain circumstances, data subjects have the right to receive personal data in a structured, commonly used and machine-readable format. This allows data subjects to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without affecting its usability.
Right to withdraw consent if processing is based on consent
Where the legal basis for processing is the consent of data subjects, the GDPR entitles data subjects to the right to withdraw their consent at any time.
Right to lodge a complaint with a supervisory authority
Data subjects have the right to complain if they have concerns about the way the Company is handling their personal data.
Automated decision making
Data subjects have the right not to be subject to a decision which is based on automated decision making or profiling, without the involvement of human intervention.
We do not use automated decision making.
How do I exercise my rights?
If you wish to contact us, you can do so in the ways set out in the relevant section at the beginning of this notice.
Changes to the General Privacy Notice
If any changes are made to the General Privacy Notice, these will be posted on this page. Please check back frequently to stay informed of any updates or changes.
Where we intend to further process your personal data for a purpose other than that for which the personal data were collected, we shall provide you, prior to that further processing, with information on that other purpose and with any relevant further information.